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First Impressions are important

Managing your visitor’s first impressions is important, especially if those visitors are prospective students.
Using a visitor management solution to pre-register your prospective students and their parents for open days gives a positive first impression, ensuring that on arrival you’ll already have a record of them, a printed visitor badge and you could even have allocated them a parking space (depending on your policy). You could also choose to allocate an arrival time as part of the registration process, which is a great way to manage visitor flows across the day.

You may have decided to go for a self-check option, emailing your visitors in advance with a barcode to scan at a self- service kiosk on arrival, this then prints their visitor badge. This pre-registration option can be used for other events such as conferences or seminars and is ideal for any organisation that has many visitors.
A visitor management solution also allows you to have an audit trial (or roll call) of who is on site in real time. In the event of an emergency a roll call report can be quickly and easily printed.

Our visitor management solution is configurable to meet the needs of your organisation as well as make sure your branding is adhered to. Other functionality includes checking for duplicate registrations, categorising visitors, adding photos to ID passes for extra security. The solution also allows barcodes to be created if needed or allocate car parking spaces.

It is also a great way to manage any contractors you may use, to issue ID cards, allocate parking spaces, or book any rooms needed. The solution can also be used to bar contractors once they no longer have a legitimate reason to be at your premises.

You can, as part of your registration process, make sure visitors and contractors read and acknowledge your health and safety, safeguarding policies or other relevant process and policies you want to make them aware of.

To make your first impressions count, contact us today for more information. You can call us on 01494 565066 or email solutions@monitorit.co.uk
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